Symposia


CNE/Non-CNE Symposia Resources

Online Event Write-Up Form

Submit your program information to be posted on the mobile application, online scheduling tool, printed
conference guide, and onsite conference signage. Complete by January 18, 2019 to be included in all promotions. 

Online Event Write-Up Form


Audio Visual Equipment

Standard audio visual equipment will be set in each room and will remain set throughout the duration of the
conference. ONS reserves the right to pre-set symposia rooms with audio visual equipment. Included equipment
cannot be moved or dismantled without approval from ONS. All symposia assigned meeting space are required to use
the exclusive ONS audio visual supplier, Shepard AV. To confirm all of your audio visual needs, please contact:

Elise Lindsey, Shepard AV
(703) 476-4600 x. 350
elindsey@shepardav.com

Download the Equipment Document


Live Streaming/Recording

Live Streaming and/or recording of your own Symposia session is allowed. You have the choice to work with ONS’s approved AV provider, Shepard AV (see contact information above) or to bring in a third party of your choice. Please advise ONS Show Staff if you plan to Live Stream or Record your session.
All costs related to live streaming/recording are the responsibility of the sponsoring company.


Disclaimer

The ONS disclaimer must be printed on all promotional materials and signage for your symposia. Additionally, the disclaimer must be shown to your audience prior to the start of your program for a minimum of 15-30 seconds.

Download
the disclaimer document


FAQ Document

Review this document to see responses to frequently asked questions.

Download the FAQ document


Food and Beverage

The following contacts will handle all meeting room logistics, food and beverage, and other event details. Please note that you will be responsible for all arrangements and billing for your event:

Hilton Anaheim

Susan Maarup
Senior Event Manager – Event Services
D:(714) 740-4495
Susan.maarup@hilton.com

Marriott Anaheim

Kim Leavy
Senior Affiliate Event Manager
D:(714) 748-2447
Kim.leavy@marriott.com


Lead Retrieval Order Form

Wireless scanners are available to track attendee information as they enter your symposia session. Experient will provide hand-held, battery-operated scanners which will read the barcode on the front of the attendee name badge. Each company will receive one complimentary wireless scanner and may contract to rent additional scanners.

Each company is required to complete the Lead Retrieval Order Form, regardless of whether or not you plan to contract additional scanners.

If using scanners for your event, you must pick them up at the Exhibitor Services Center located in the back of the Learning Hall in the Convention Center. After your event is completed, you must return the scanner to the Exhibitor Services Center. Within seven business days of the event closing, Experient will provide an MS ExcelFile for your event. The file will contain basic attendee information from everyone who was scanned while entering your event.

Download the Lead Retrieval Order Form


List Rental Order Form

Promote your event by purchasing a mailing list or email list of ONS members.

View the List Rental Order Form


Room Diagrams


Signage Information and Requirements

ONS will provide signage, listing all approved symposia, at the Anaheim Convention Center & Arena during the ONS Annual Congress. Information for this signage will be taken from the completed online event write-up.

Download the event signage document


Sponsorship Prospectus

Additional marketing opportunities are available! Take a look through the sponsorship prospectus to learn more about how you can reach Congress attendees, including sponsorships, advertising, and more.