Theater Presentation Resources
Find all the details you need for a successful Congress theater presentation in San Antonio.
Online Event Write Up
Submit your program information to be posted on the mobile application, online scheduling tool, printed conference guide, and onsite conference signage. Complete by January 24, 2020, to be included in all promotions.
Audio Visual Equipment
Standard audio visual equipment will be set in each theater presentation room and will remain set throughout the duration of the conference. ONS reserves the right to pre-set rooms for events with audio visual equipment that cannot be moved or dismantled without approval. All theater presentations are required to use the exclusive ONS audio visual supplier, Shepard AV. To confirm all of your audio visual needs, please contact:
Live streaming and/or recording of your theater presentation is allowed. You have the choice to work with ONS’s approved AV provider, Shepard AV (see contact information above) or to bring in a third party of your choice. Please advise ONS Show Staff if you plan to livestream or record your session.
Theater Presentation Disclaimer
The ONS Disclaimer must be printed on all promotional materials and signage for theater presentations. Additionally, the disclaimer must be shown to your audience prior to the start of your presentation for a minimum of 15-30 seconds.
View this document to see responses to frequently asked questions.
Food and Beverage
The following contacts will handle all meeting room logistics, food and beverage, and other event details.
Please note that you will be responsible for all arrangements and billing for your event.
Henry B. González Convention Center (HBGCC)
Cell: (713) 230-1520
Lead Retrieval Order Form
Wireless scanners are available to track attendee information as attendees enter your theater presentation. Experient will provide hand-held, battery-operated scanners which will read the barcode on the front of the attendee name badge. Each company will receive one complimentary wireless scanner and may contract to rent additional scanners. Each company is required to complete and return the Lead Retrieval Order Form to confirm your first complimentary lead scanner, regardless of whether or not you plan to order additional scanners.
If using scanners for your event, you must pick them up at the Exhibitor Services Center located in the back of the Learning Hall in the Convention Center. After your event is completed, you must return the scanner to the Exhibitor Services Center. Within seven business days of the event closing, Experient will provide an MS Excel File for your event. The file will contain basic attendee information from everyone who was scanned while entering your event.
List Rental Order Form
Promote your event by purchasing a mailing list or email list of ONS members.
To rent the ONS attendee mailing list or email list, please complete the online ordering form below.
ONS Event Signage Policy
ONS will provide signage, listing all approved theater presentations, at the Henry B. Gonzalez Convention Center (HBGCC) during the ONS Annual Congress. Information for this signage will be taken from the completed online event write-up form. Please review the linked ONS Signage Policy to determine where is acceptable to place signage for your session.