Event Resources


Step 1: General Resources

Please review the following important resources for all Congress events.

Online Event Write-Up Form
Submit your program information for posting to the mobile application, online scheduling tool, printed conference guide and on site conference signage. Complete by March 1, 2018, to be included in all promotions.

Sponsorship Prospectus
Additional marketing opportunities are available! Take a look through the Sponsorship Prospectus to learn more about how you can reach Congress attendees, including sponsorships, advertising, and more.

Event Prospectus
See how you can get further involved in the 43rd Annual Congress. View the Events Prospectus to see options for additional space for internal staff meetings, speaker-ready rooms, receptions, and more.

Frequently Asked Questions
Get answers to common questions about holding an event at Congress.

List Rental Order Form
Promote your event by purchasing a mailing list or email list of all members.

Lead Retrieval Order Form
Wireless scanners are available to track attendee information as they enter each symposium. Experient will provide hand-held, battery-operated scanners which will read the barcode on the front of the attendee name badge. Each company will receive one complimentary wireless scanner for use and may contract to rent additional scanners. Every company using the scanners is required to complete the lead retrieval order forms.

If using scanners for your event, you must pick up them up from the Exhibitor Services Center located in the back of the Learning Hall in the Convention Center. After your event is completed, you must return the scanner to the Exhibitor Services Center. Within seven business days of the event closing, Experient will provide an MS Excel File for your event. The file will contain basic attendee information for everyone who was scanned entering your event.


Step 2: Select Your Event Type

Click on the button below for access to available resources for your specific event type.

Learning Hall Presentations

 

Symposia

 

Off-Premise Symposia

 


Learning Hall Theater Presentations

Thank you for hosting a theater presentation at Congress.

Audio Visual Equipment 
Standard audio visual equipment will be set in each room and will remain set throughout the duration of the conference. ONS reserves the right to pre-set rooms for events with audio visual equipment that cannot be moved or dismantled without approval. All presentation theaters are required to use the exclusive ONS audio visual supplier, Shepard AV. To confirm all of your audio visual needs, please contact:

Stuart Danneman, Vice President, Shepard AV
(404) 720-8607
sdanneman@shepardav.com

Signage Information and Requirements
ONS will provide signage listing all approved symposia at the Walter E. Washington Convention Center during the ONS Annual Congress. Information for this signage will be taken from the completed online event write-up. Please review the signage policy and requirements.

Room Diagrams
Theater Presentation Diagram

Disclaimer
The ONS disclaimer must be printed on all promotional/advertising materials and signage for presentation theaters. Additionally, the disclaimer must be shown to your audience prior to the start of your presentation for a minimum of 15–30 seconds.

Food and Beverage
The following contacts will handle all theater logistics, food and beverage, and other event details. Please note that you will be responsible for all arrangements and billing for your event:

Walter E. Washington Convention Center (Centerplate/NBSE)
Geri Washington
Sales Catering Manager
Centerplate/NBSE
Office: (202) 249-3519
Email: Geri.Washington@certerplate.com


CNE/Non-CNE Symposia Resources

Thank you for hosting a symposia event at Congress.

Audio Visual Equipment
Standard audio visual equipment will be set in each room and will remain set throughout the duration of the conference. ONS reserves the right to pre-set rooms for events with audio visual equipment that cannot be moved or dismantled without approval. All symposia assigned meeting space are required to use the exclusive ONS audio visual supplier, Shepard AV. To confirm all of your audio visual needs, please contact:

Stuart Danneman, Vice President, Shepard AV
(404) 720-8607
sdanneman@shepardav.com

Disclaimer
The ONS disclaimer must be printed on all promotional/advertising materials and signage for your symposia. Additionally, the disclaimer must be shown to your audience prior to the start of your educational symposia for a minimum of 15–30 seconds.

Signage Information and Requirements
ONS will provide signage, listing all approved symposia at the Walter E. Washington Convention Center during the ONS Annual Congress. Information for this signage will be taken from the completed online event write-up. Please review our signage policy and requirements.

Room Diagrams

 

Food and Beverage

The following contacts will handle all meeting room logistics, food and beverage, and other event details. Please note that you will be responsible for all arrangements and billing for your event:

Marriott Marquis Washington DC
Allison Youmans
Senior Event Manager
Office: 202-824-9252
Email: allison.youmans@marriott.com

 


Off-Premise Symposia

Thank you for hosting an off-premise symposia event at Congress.

Disclaimer
The ONS disclaimer must be printed on all promotional/advertising materials and signage for your symposia. Additionally, the disclaimer must be shown to your audience prior to the start of your educational symposia for a minimum of 15–30 seconds.