Event Resources


Step 1: General Resources

Please review the following important resources for all Congress events.

Online Event Write-Up Form
Submit your program information for posting to the mobile application, online scheduling tool, printed conference guide and on site conference signage. Complete by March 1, 2017, to be included in all promotions.

Sponsorship Prospectus
Additional marketing opportunities are available! Take a look through the sponsorship prospectus to learn more about how you can reach Congress attendees, including sponsorships, advertising, and more.

Event Prospectus
See how you can get further involved in the 42nd Annual Congress. View the event prospectus to see options for additional space for internal staff meetings, speaker-ready rooms, receptions, and more.

Frequently Asked Questions
Get answers to common questions about holding an event at Congress.

List Rental Order Form
Promote your event by purchasing a mailing list or email list of ONS members.

Lead Retrieval Order Form
Hand-held, wireless scanners are available to track attendee information as they enter each event. Each company will receive one complimentary wireless scanner and may contract to rent additional scanners. Every company using the scanners is required to complete the lead retrieval order form.

You can pick up your scanners at the Lead Retrieval Desk located in the back left corner of the learning hall in the convention center. After your event is completed, you must return the scanner to the Lead Retrieval Desk. Within seven business days of the event closing, Experient will provide an Excel file containing a list of basic attendee information for those scanned entering your event.


Step 2: Select Your Event Type

Click on the button below for access to available resources for your specific event type.

 


Learning Hall Theater Presentations

Thank you for hosting a theater presentation at Congress.

Audio Visual Equipment
Standard audio visual equipment will be set in each room and will remain set throughout the duration of the conference. ONS reserves the right to pre-set rooms for events with audio visual equipment that cannot be moved or dismantled without approval. All symposia assigned meeting space are required to use the exclusive ONS audio visual supplier, SWAV (South West Audio Visual). To confirm all of your audio visual needs, please contact Clint Tabor, SWAV Account Executive, at 602-258-4911 or ctabor@swav.net.

Signage Information and Requirements
ONS will provide signage listing all approved presentations at the Colorado Convention Center during the ONS Annual Congress. Information for this signage will be taken from the completed online event write-up link. Please review our signage policy.

Room Diagrams
Presentation Theater

Disclaimer
The ONS disclaimer must be printed on all promotional advertising materials and signage for symposia. The disclaimer must also be shown to your audience prior to the start of your educational symposium for a minimum of 30 seconds.

Food and Beverage
The following contacts will handle all meeting room logistics, food and beverage, and other event details. Please note that you will be responsible for all arrangements and billing for your event.

Taiya Andrews
Catering Sales Coordinator
Centerplate | Colorado Convention Center
(P) 303.228.8055
(E) taiya.andrews@centerplate.com


CNE/Non-CNE Symposia Resources

Thank you for hosting a symposia event at Congress.

Audio Visual Equipment
Standard audio visual equipment will be set in each room and will remain set throughout the duration of the conference. ONS reserves the right to pre-set rooms for events with audio visual equipment that cannot be moved or dismantled without approval. All symposia assigned meeting space are required to use the exclusive ONS audio visual supplier, SWAV (South West Audio Visual). To confirm all of your audio visual needs, please contact Clint Tabor, SWAV Account Executive, at 602-258-4911 or ctabor@swav.net.

Disclaimer
The ONS disclaimer must be printed on all promotional advertising materials and signage for symposia. The disclaimer must also be shown to your audience prior to the start of your educational symposium for a minimum of 30 seconds.

Signage Information and Requirements
ONS will provide signage listing all approved symposia at the Colorado Convention Center during the ONS Annual Congress. Information for this signage will be taken from the completed online event write-up link. Please review our signage policy.

Room Diagrams
Capitol Ballroom 1–3
Capitol Ballroom 4–7
Centennial Ballroom A–E
Centennial Ballroom FGH

Food and Beverage
The following contact will handle all meeting room logistics, food and beverage, and other event details. Please note that you will be responsible for all arrangements and billing for your event.

Linda Rising
Senior Event Sales Manager
Hyatt Regency Denver at Colorado Convention Center
650 15TH Street
Denver, Colorado  80202
Phone: +1-303-486-4406
Fax:  +1-303-486-4550
Email: linda.rising@hyatt.com

 

 


Off-Premise Symposia

Thank you for hosting an off-premise symposia event at Congress.

Disclaimer
The ONS disclaimer must be printed on all promotional advertising materials and signage for symposia. The disclaimer must also be shown to your audience prior to the start of your educational symposium for a minimum of 30 seconds.